How do I transport 25 cakes 150 miles

by Mary
(Amesbury, MA)

Double boxing

Double boxing

I have been asked to organize transportation of 25 cakes for a CAMP event for teens. The problem is the camp is 150 mile away in August in MA. Any ideas? I believe I will need two cars. I am asking volunteers to make different cakes. How should I ask them to pack them? Should I freeze the cakes? Any suggestions?

Lorelie's response Hi Mary, This sounds challenging but you will be fine if you pay attention to temperature and keeping the cakes level.

A few questions that I have for you: Are they heavily decorated? Are they buttercream? Do you have air conditioning in the cars?

If they are decorated it makes it a little more challenging. Buttercream will soften quite a bit if it's too warm. Air conditioning may be all you need as long as they are not in the sun.

I would recommend that you pack each cake in individual boxes. You can use cake boxes that you purchase through a craft supply store. As in the photo. Keep the cakes cold right up until it is time to go. You can freeze them if you choose, if they are not decorated. Use either hot glue or double sided tape to secure the base of each one onto the box bottom.

If you do not have a good air conditioning system and the weather is warm or humid, then use dry ice. For wedding cakes I
double box them and then add dry ice in between the two. This assures that the cakes stay very cold. Buy two boxes per cake. One that fits the cake exactly if possible and the second one a couple of inches larger. Place the dry ice in the larger box so it surrounds the smaller one. ( a little goes a long way.)

TIP:Wear gloves when handling the dry ice.

If you are using regular cars and not vans, then you may have to stack the boxes and support them so that they do not slide around. (Optional)You can use twine or heavy duty string to tie a few of the stacked boxes together. If you have to use the seat of a car, then I would suggest pillows or blankets piled up with a board on top and pressed down until it is level. Support them with blankets or pillows so that they don't slide around. I hope that helps you out with transporting your 25 cakes. Best of luck to you and please let us know how you made out. Would love to see pictures of this actually. It would be a fun project to photograph and tell stories about.

You can add pictures and tell us about it anytime on the cake decorating pictures page. I can move it to the appropriate spot on the website from there if need be.

Thanks for visiting and asking a great question.

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Jul 21, 2012
by: Kimmy NZ

You are very brave. This would give me nightmares.

I read what Lorelie wrote and I was thinking what I would do. I think I would get those craft boxes in all the same size and share them out to the bakers. That way, no matter how you choose to keep them cool, you know that they will all stack and pack side by side perfectly. Also, you can note down the size of the box you get and if you do some math, you can work out the capacity you will be needing. If everyone turned up with different box sizes - it will be like giving you a huge puzzle to workout.

Hope it goes well

Jul 21, 2012
Transporting cakes
by: RLove Cake Creation

I just transported 20 decorated cheese cakes to a wedding reception in the back of my SUV with the air on about 100 miles. They were fine. The buttercream piped border and the toppings (Cherry, Raspberry, Turtle, Peanut butter) all arrived in perfect condition. I did not transport in boxes, but the air was on the whole time. Became a little chilly in the car for me and my passenger, but the 90 heat with very high humidity did not bother the cakes. I would recommend a very good airconditioner though.

Jul 23, 2012
by: Anonymous

You guys are awesome:-) Thank you Kimmy and RLove Cake Creation for adding your thoughts and helpful advice.

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